How SharePoint Helps a Finance Team

Microsoft SharePoint was initially established as a platform for building websites and web-based applications effortlessly. SharePoint can also do a number of things, and that has effectively contributed to SharePoint’s success as a product.
Today, SharePoint is a powerful business tool. The functions of SharePoint help boost profitability, correspondence, and collaboration; three key performance areas in every firm. Through SharePoint, clients can download records, communicate with employees, alter work and oversee schedules. Generally, it can be seen as a unified online location for your business and best of whatever it can be adjusted to fit accordingly to your needs.In this article, let’s discuss how a SharePoint can help the finance team by fulfilling the duties such as accounting, forecasting, finance management, environment providing and reporting.IT Infrastructure:
Every organization has numerous application build on different platforms, it causes typical issues such as no integration with each other, association between applications requires custom data connectors, distinctive storage places lead to information duplication, and searching through all information stockpiles turn out to be practically impossible. The difference in the nature of UIs for every application makes it hard to switch between the applications. Administration and support of every one of those applications require an IT department and team with various skills and, consequently, enormous IT expenses.

It’s not a mystery that budgets are tight these days, and IT is being asked to deliver more, yet by methods for the same or fewer resources. SharePoint gives an opportunity to unite different applications on the same platform and offers mind-blowing features such as:• Common platform for Business-Critical Applications.
• Collaboration with data stored in different lines of business applications.
• Use workflows to control and track business forms.
• Display business intelligence information in interactive dashboards.
• Secure information in a centrally managed repository.
• Permit searching of data.The world is becoming more and more digitized with an ever increasing number of users utilizing tablets and cell phones. SharePoint was initially designed to use with browsers, both on the desktop and on mobile platforms. In this way, the employees have access to the important information and can manage their time efficiently, which builds the productivity and competitiveness of the organization.Accounting:
Generally, everyday routine operations were based (and depended) on conventional email for correspondences. A huge amount of email comes every day and chances are high that you’ll miss something truly important.
SharePoint offers a client focused dashboard at a single entry point: declarations, current tasks, assignments on day by day bases, occasions and meeting calendar, and so on. All planning and control procedures such as budget, forecast and report completion can be united and organized. You can choose to view your own assignments with all the timesheets and deadlines.Budget Planning:
Budget planning is a work process that comprises of a number of tasks be performed by the group consequently or in parallel with budget completion: purchase, sales, HR, manufacturing, lead times, project management.
The budget website offers the best practice for spending forms. Ad-hoc website offers access control, search facilities, document storage, collaboration and so on. Team work is sorted out utilizing a SharePoint tasks list. This list contains set of tasks issued for the arrangement of an annual budget that is catered for allocating assignments through the group.Forecast:
Forecasting is an activity that is based on knowledge built throughout the years and its quality relies upon the fullness and accuracy of data. It is very important to have full and organized data in a single place and should absorb knowledge and intelligence from the organization.
SharePoint has a compelling enterprise search engine. It not only offers to search the whole portal labels and keywords but also file shares, exchange folders, office web applications etc. The search results are shown in a very much organized order with a preview so that you can ensure that you will find all fundamental, genuine, relevant and full data.

Period closure:
This operation is performed 12-13 times each year and ought to be computerized as much as possible. This is a formal operation comprising of a number of tasks that should be done carefully.
SharePoint offers a Vision-based period closure dashboard. It visualizes the procedure workflow, duties and state of the tasks. SharePoint also delivers essential tasks such as audit trail, developments, tracing, alerts and much more.Reporting:
SharePoint offers a rich set of services for reporting. SharePoint offers complete instrumentation for plain, 3D-charts and power pivot reports representation. Reports are based on-the-fly and always show real-time images.

Alternative Sources of Business Growth Finance: There Is More Than One Way to Fund Growth

Talk to any business owner or read the business section of any newspaper and you’re likely to come across stories of struggles to access sufficient finance to grow or maintain their business. But we are beginning to witness a change in how business owners access finance with many now actively seeking out alternative sources.

A survey carried out by the UK’s Forum of Private Business found that 26% of businesses were hunting out alternative financial products, with 21% seeking them outside of the traditional main High Street lenders. In fact, in another survey undertaken by the Federation of Small Businesses, it was discovered that only 35% of respondents used a traditional overdraft facility in 2011.

So, if banks are continually reluctant to lend to all but the lowest risk businesses, how can the remainder of the UK’s business population finance growth? Here are some of the increasingly popular alternative sources of finance to investigate.

Better Management of Working Capital

This may appear to be an odd source of finance but very often businesses are sitting on undiscovered cash reserves which can be used to finance growth. A report issued by Deloitte in 2011 revealed that the UK’s largest businesses were sitting on £60 billion of unproductive working capital. Inefficiencies in how working capital (debtors, stock and creditors) is handled can unnecessarily tie up your cash. Cash can be unlocked and released back in to the system thereby allowing self-financed growth plans by taking a close look at credit procedures, how credit terms are granted and how outstanding payments are chased.

Ensuring that stock is kept at an optimum level via better inventory management is another area where cash can be released to support and finance growth. Take a good look at your inventory management process and identify areas where cash is trapped.

Good management of working capital is not just about better control of debtors and stock, it is also about maximising the terms given by creditors. Are you too eager to maintain a first class relationship with your suppliers by paying well before the due date? You can positively impact your cash position by taking full advantage of terms offered by your suppliers. Have you fully leveraged your position by seeking an extensive of terms from say 30 days to 45 days?

Being more efficient in how working capital is managed can release sufficient funds to self-finance growth plans.

Personal Resources

With traditional avenues of funding being more difficult to access business owners are now looking to their personal resources to fund growth. Whether it be drawing on cash savings, using personal credit cards or taking additional mortgages on residential properties, such sources are an instant solution. A survey by the Federation of Small Businesses found that 33% of respondents had utilised their savings to fund growth. As well as being more immediately accessible using personal resources is often a cheaper source of finance.

Family and Friends

Sometimes referred to as the three F’s – family, friends and fools – this can appear to be a less stressful way of raising finance. In some ways it can but it can also be a journey fraught with danger. Tapping into their personal network business owners source finance by either seeking a loan and offering to pay an interest rate higher than that on offer on a High Street savings account, or offering a slice of equity in the business in return for investment.

Raising finance in this way can be relatively easy because the request and fulfilment is very much based on personal trust. Typically a Business Plan would be presented highlighting both the investment opportunity and the risks but at the end of the day success is down to the depth of the relationship and level of trust.

The danger in raising funds this way is that the nature of the relationship will change from that of a personal nature to a business transaction. Failure to regularly pay as per agreed terms, or even total failure to pay, can irreparably damage the relationship so tread with care.

Asset Finance

The Asset Finance industry is based on the concept of either preserving cash or speeding up access to it. Asset finance, which consists of invoice discounting, factoring and funding of asset purchases, has been available as a source of finance for many years, yet it’s only now gaining more recognition. Figures released by the Asset Based Finance Association, a trade association representing the industry, show that to the third quarter of 2011 the amount financed by the Association’s members increased by 9% compared to the same period in the previous year. Whilst the increase may not seem significant it is against the backdrop of a fall in traditional bank lending.

In a world where ‘cash is king’ asset financiers help preserve cash by financing the purchase of assets such as vehicles, machinery and equipment. Because the financier is looking to the underlying asset as security there is usually no requirement for additional collateral. According to the Asset Finance and Leasing Association one in three UK businesses that have external finance now utilise asset finance.

Asset financiers can help speed up the flow of cash within a business by allowing quicker access to cash tied up in the debtor book. An invoice discounting and factoring facility gives businesses the ability to immediately access up to 80% of an invoice instead of waiting for the agreed credit terms to run their course. Such finance facilities will speed up the velocity of cash within the business thereby allowing the business to fund a high rate of growth.

New players such as Market Invoice are entering the market to allow businesses to raise finance against selected invoices. Tapping into high net worth individuals and funds Market Invoice acts as an auction house with funders ‘bidding’ to advance against certain invoices.

Crowfunding and Peer-to-Peer

A relatively new phenomenon is the concept of raising finance by tapping into the power of the crowd. The historically low rates of interest payable on savings have led to depositors seeking out new ways to increase their returns. With business owners struggling to raise the funding they need it’s only natural that a market would be created to bring these two parties together.

CrowdCube entered the market in 2010 to match private investors seeking to be Dragons with those businesses looking to raise capital. Once a business passes the initial review stage their proposal is posted on the site and potential investors indicate the level of investment they wish to make with the minimum amount being as low as £10.

Businesses looking for a more traditional loan should consider Funding Circle. Established in 2010 Funding Circle also matches individual investors looking for a better return with those businesses seeking additional finance. Businesses can apply for funding between £5,000 and £250,000 for a period of 1, 3 or 5 years. As a minimum the business has to have submitted two years Accounts with Companies House and be assessed in order to arrive at a risk rating which guides potential investors.

As the crowd sourcing concept matures we are likely to see more players enter this market to capitalise on the need for better investor returns and easier access to business finance.

There is More Than One Way to Fund Growth

Accessing finance to fund growth plans does not have to be difficult if you are prepared to seek out alternative providers. Funding growth is now no longer the exclusive preserve of the traditional High Street bank and it’s now down to business owners to seek out the alternative routes.